Job Specification
EDUCATION PROGRAM ASSISTANT 2
DEFINITION:
Under direction of a supervisory official in a state department
or agency, in an educational setting, performs responsible
clerical duties related to research, reference, statistical,
inspection, investigation, fiscal, analytical, and interpretive
activities within an assigned area; does other related duties as
required.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Provides paraprofessional service within a defined area of
activity which includes development of data on which inferences,
conclusions, and recommendations may be made, and on which action
can be taken.
Answers routine inquiries for information or clarification of
information by letters, memoranda, or reference documents
(bibliographies, reading lists, or other methods).
May act as team leader to subordinate clerical personnel on
special and/or ongoing projects, and train them in techniques and
processes necessary to achieve stated objectives.
May monitor and coordinate systems flow for various program
funding applications, and assist in developing procedures to
ensure smooth processing of those materials designed to meet
established deadlines.
Maintains or assists in maintaining current status of account
reports for a budget element.
Enters information in budget element document to ensure
maintenance of current status.
Makes assigned inspections/investigations to determine adherence
by schools, businesses, or other institutions to rules,
regulations, policies, and procedures of the State Board of
Education and/or its subordinate boards of committees.
Makes recommendations based on findings relative to issuance of
permits, licenses, and certificates of approval.
May assist professional personnel in appraisal of program and
funding proposals through applications of prescribed formula and
criteria, and makes preliminary determinations of eligibility.
Checks and verifies data for accuracy and completeness.
Initiates inquiries and requests for clarification when
inaccurate or incomplete data are identified.
Follows through on projects to completion.
Prepares drafts of reports including procedural recommendations
that have a basis in part from precedent.
Reads and summarizes material of a technical nature for use by
professional personnel.
Arranges meetings, area workshops, and seminars including
acquisitions of facilities, services of participants and resource
personnel, and materials, and may attend and assist staff in
conduct of conferences.
Performs file and/or library research and reference projects, and
prepares finished reports or provides data on which professional
staff may base reports, speeches, articles, or their public
presentations.
May develop job descriptions and work standards with clerical
personnel.
Reviews progress reports and self-evaluation reports from funded
programs.
Maintains prescribed records, charts, or other visual devises
used to depict status.
Prepares reports.
Maintains records and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
May be required to engage in lifting clients when working in a
setting which provides direct services to clients who are
nonambulant, semiambulant, and/or have severe physical handicaps.
REQUIREMENTS:
EDUCATION:
Completion of 60 semester hour credits of study from an
accredited college or university.
EXPERIENCE:
Two (2) years of experience in secretarial and/or clerical work.
NOTE: Applicants who do not possess the required education
may substitute additional experience as indicated on a
year-for-year basis with thirty (30) semester hour credits being
equal to one (1) year of experience.
LICENSE:
Appointees will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform essential duties
of the position.
SPECIAL NOTE
Ability to physically lift, move, and position clients as
needed.
KNOWLEDGE AND ABILITIES:
Knowledge of rules, regulations, policies, and procedures of the
department or agency as established for preparation of
correspondence, reports, memoranda, and other documents after
a period of training.
Knowledge of clerical methods, practices, and procedures.
Knowledge of principles of account keeping after a period of
training.
Ability to utilize office routines, procedures, and techniques in
processing a large volume of correspondence.
Ability to train clerical and other staff to ensure prompt,
efficient flow of work.
Ability to work under supervision on routine
investigations/inspections to determine adherence to established
rules and regulations of the State Board of Education.
Ability to read and summarize highly technical material for use
by staff professionals.
Ability to assign and instruct clerical staff and monitor their
work.
Ability to prepare reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
related units.
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job after
reasonable accommodation is made to their known limitations. If
the accommodation cannot be made because it would cause the
employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 20062 | | S | C | 35 | 14 | N/A | A13 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
2/28/1992 |
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