HEAD CLERK BOOKKEEPER

  DEFINITION:

       Under direction of a supervisory officer in a state department,
  institution, or agency, assists in planning and performs and supervises
  the work of employees engaged in double entry bookkeeping activities,
  and makes difficult and complex determinations requiring a comprehensive 
  knowledge of department and related rules, regulations, policies, and 
  procedures; does related work as required.

 EXAMPLES OF WORK:

       Organizes supervisory clerical bookkeeping work, analyzes the
  particular problems of the unit, and develops, assigns, instructs, and
  supervises the work of performance of employees.

       Reviews the work of the unit, taking into consideration the
  particular problems involved and available personnel, equipment,
  materials, and space, and assists with plans for their most effective
  utilization.

       Coordinates the work of the unit with that of other units within
  the department.

       Reviews, analyzes, and confirms the correctness of varied types 
  of financial statements, summaries, and records.

       Interprets new statutes, amendments, rules, and regulations as
  they affect the processing of financial transactions of varied types.

       Prepares daily cash reports and monthly and other periodic
  financial statements and revenue reports; maintains appropriation
  accounts.

       Prepares budgets as required.

       Prepares applications for equipment.

       Reviews all vouchers prior to submission to the appropriate unit.

       Supervises and personally maintains control accounts for
  designated funds.

       Prepares requisitions for the transfer of funds from trust and
  other accounts as required, maintains close check of money 
  balances, and prepares letter of credit requests.

       Plans, organizes, and assigns the work of the organizational unit
  and evaluates employee performance and conduct, enabling the 
  effective recommendation of the hiring, firing, promoting, and 
  disciplining of subordinates.

       Prepares information from General Ledger Accounts, and 
  prepares posting media of Advice Entries.

       Reconciles cash and other ledgers, and maintains cash control
  records.

       Supervises machine operations pertaining to tax assessments,
  refunds, payments on account, receipts, calculation and collection of
  interest, and allocation of tax payments to the individual counties as
  required.

       Prepares correspondence related to fiscal procedures,
  reconciliation problems, accounts, statements, and related matters.

       Prepares reports containing expenditure statements for federal
  projects and/or other reports of department and unit accounts program.

       Supervises the maintenance of essential records, reports,
  summaries, and files.

       May be required to learn to utilize various types of electronic
  and/or manual recording and information systems used by the agency,
  office, or related units.

  REQUIREMENTS:

       EXPERIENCE:

           Three (3) years of bookkeeping experience, one (1) year of
  which shall have involved supervisory responsibility.

       LICENSE:

           Appointees will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties 
  of the position.

       KNOWLEDGE AND ABILITIES:

           Knowledge of modern office routines, procedures, methods,
  equipment, and machines and of bookkeeping procedures, methods, 
  and devices and their application to the work of the unit.

           Ability to acquire knowledge of department rules, regulations,
  policies, procedures, organization, and functions and of the problems
  likely to be encountered in organizing assigned bookkeeping,
  supervisory, and other work.

           Ability to organize assigned bookkeeping, supervisory, and
  related work and to develop effective work methods.

           Ability to assign and instruct individuals and groups engaged
  in the bookkeeping work of the unit, and to supervise the performance
  of their work.

           Ability to coordinate the work of the unit with that of other
  units within the department.

           Ability to supervise the reviewing and checking of varied
  types of financial and other records, direct the making of suitable and
  accurate journal, ledger, cash book, and other entries, and to
  supervise the preparation of trial balances and reconciliation of bank
  statements.

           Ability to compile, tabulate, and supervise the collection and
  tabulation of extensive financial and other data for inclusion in
  budget requests, in answer to special requests and for use in financial
  and other statements, summaries, and reports.

           Ability to check and verify bills, vouchers, receipts, and
  financial records of various types.

           Ability to supervise the maintenance of records of orders,
  requisitions, invoices, and payments.

           Ability to supervise the maintenance of petty cash records and
  records of cash receipts and disbursements.

           Ability to balance and supervise the balancing of general and
  subsidiary ledgers.

           Ability to maintain budgetary accounts.

           Ability to prepare and supervise the preparation of clear,
  sound, accurate, informative financial and other statements and
  reports.

           Ability to supervise the maintenance of essential records and
  files.

           Ability to learn and utilize various types of electronic and/or 
  manual recording and information systems used by the agency,
  office, or related units.

           Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the  duties of this position.  American
  Sign Language or Braille may also be considered as acceptable forms 
  of communication.

           Persons with mental or physical disabilities are eligible as
  long as they can perform the essential functions of the job after
  reasonable accommodation is made to their known limitations.  If the
  accommodation cannot be made because it would cause the employer 
  undue  hardship, such persons may not be eligible.

This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
21535
S
C
35
16
N/A
R15
-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 6/27/1994