Job Specification
SUPERVISING PAYROLL CLERK
DEFINITION:
Under the direction of a higher level supervisory official in a state department,
institution or agency, of less than 500 employees, or a local jurisdiction, plans,
directs and supervises the overall work involved with payroll or payroll/personnel
functions, for an organization; or, in a department or agency of more than 1500
employees under the general supervision of a Supervisor of Personnel Records
and Payroll Processing I or II, supervises the work of a major functional unit
involved in payroll preparation or payroll/personnel functions. Supervises staff
and work activities; prepares and signs official performance evaluations for
subordinate staff; does other related duties.
NOTE: The examples of work for this title are for illustrative purposes only.
A position using this title may not perform all duties listed in this job specification.
Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Independently consults with representatives of the internal or external units
or agencies to exchange information, discuss problems, and develop solutions.
Supervises, and/or reviews and checks payroll or payroll and personnel records,
statements, documents, certificates, US Savings Bond registers, or time and
attendance records.
Provides assistance in the completion of forms.
Supervises the work operations and/or functional programs and has responsibility
for effectively recommending the hiring, firing, promoting, demoting and/or
disciplining of employees.
Supervises and/or computes overtime, emergency rates, and leaves of absence
requiring the interpretation and application of relevant rules and regulations.
Assists in developing procedures and routines for the payroll or payroll and
personnel work of the unit in accordance with established regulations; makes
revisions in operating methods as may be required.
Prepares and checks regular, supplemental and overtime payrolls; adds or
deletes employees as required; makes other appropriate changes such as
union deductions, taxes, charities, pension and savings bonds.
Provides assignments and instructions to Payroll Clerks and other clerical
employees, and supervises the performance of their work.
Participates in resolving problems.
Processes or supervises the processing of pension membership applications,
beneficiary changes, retirement, loan applications, and insurance applications
and changes.
Keeps the supervisor and/or management informed of relevant deadlines,
changes in rules and regulations, and related pertinent information.
Consults with representatives of the Department of the Treasury or other
outside agencies to exchange information and discuss problems related to
payroll rules and standards.
Provides recommendations in the development of new and revised personnel
and/or payroll policies and procedures.
Trains new employees to perform the work of the unit.
Compiles data and information on payroll matters.
Interprets and applies new or revised payroll and personnel regulations.
Receives and responds to inquiries.
Calculates salaries, deductions, and related items.
Completes requests for wage and separation information.
Prepares correspondence and reports.
Supervises staff who assist and provides assistance to employees in completing
and processing forms and applications relating to retirement, insurance, payroll
deductions, and record changes.
Will be required to work with and maintain a computer terminal and/or word
processing equipment.
Keeps abreast of changes in rules and regulations.
Operates various office machines such as adding machines, calculating
machines, and copying machines.
Supervises the establishment and maintenance of the records and files.
Will be required to learn how to utilize various types of electronic and/or
manual recording and information systems used by the agency, office or
related units.
REQUIREMENTS:
EXPERIENCE:
Three (3) years of experience in work involving payroll processing or payroll
and personnel work.
LICENSE:
Appointee will be required to possess a driver's license valid in New Jersey
only if the operation of a vehicle, rather than employee mobility, is necessary
to perform the duties of the position.
KNOWLEDGES AND ABILITIES
Knowledge of relevant rules and regulations concerning salary increments,
bonuses, and authorized deductions.
Knowledge of office methods, practices, routines, and equipment.
Knowledge of payroll procedures.
Knowledge of the methods used to calculate deductions and salary
adjustments.
Ability to process and supervise the processing of personnel forms.
Ability to provide assignments and instructions to Payroll Clerks and other
clerical employees of the unit and supervise the performance of their work.
Ability to prepare and supervise the preparation of payrolls.
Ability to perform arithmetic calculations.
Ability to prepare reports and correspondence.
Ability to read and interpret regulations and apply them to specific situations.
Ability to compile data and other information.
Ability to supervise adjustments to payroll deductions.
Ability to supervise the calculation of payroll deductions for retirement,
withholding taxes, the purchase of United States Savings Bonds, and
health insurance
Ability to learn how to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or related
units.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible if they can perform
essential functions of the job with or without reasonable accommodation.
If the accommodation cannot be made because it would cause the employer
undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 26995 | | C | C | 35 | 17 | 10 | R16 | - |
This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
9/11/2021 |
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