Job Specification
BUILDING SERVICES COORDINATOR 3
DEFINITION
Under general supervision of a supervisory official in a state department,
institution, or agency, supervises and evaluates the activities of the unit
and is responsible for the environmental and operational needs (office
layouts, alterations, decorating, telephone facilities, telecommunications's
requirements, and so forth) for the division or the department at all locations
throughout the state; does related work as required.
NOTE: The definition and examples of work for this title are for illustrative
purposes only. A particular position using this title may not perform all duties
listed in this job specification. Conversely, all duties performed on the job
may not be listed.
EXAMPLES OF WORK
Works directly with Commissioner's personal staff, Assistant Commissioners,
and/or Division Directors on their environmental and operational needs,
office layouts, alternations, decorating, telephone facilities, communication's
requirements, and so forth.
Is responsible for general maintenance of field offices and Central Office
buildings. Resolves all emergencies that may arise such as heating and
air conditioning breakdown, roof damage, flooding, electrical problems,
burglaries, and parking problems.
Acts as liaison between the department, institution, or agency, and the
Division of Building and Construction on all engineering and architectural
work that may be required by the department, institution, or agency,
throughout the state.
Acts as liaison between the Building Management and Budget and
Accounting on all fiscal matters relating to environmental and operational
needs of the department, institution, or agency.
Approves all requests and supervises the site inspection and preparation
of all telephone orders for the department, institution, or agency.
Schedules periodic field trips when necessary to resolve construction
problems.
Is responsible for installing and maintaining local office computer terminal
equipment, including data lines and related circuitry.
Supervises the work operations and/or functional programs and has
responsibility for employee evaluations and for effectively recommending
the hiring, firing, promoting, demoting and/or disciplining of employees.
Approves completed work in field offices and arranges for payment of
contractors.
Acts as liaison between the department, institution, or agency, the Division
of Telecommunications, and the vendors in all communication matters.
Supervises the cost estimating function for telecommunication equipment
and installation thereof for the buildings and offices throughout the state to
procure necessary fundings and for budget preparation purposes.
Supervises the maintenance of lease, correspondence, and blueprint
files for field locations and the Central Office buildings; revises blueprints
when necessary.
Assigns and instructs clerical employees in the building maintenance unit
and field offices and supervises the performance of their work.
Prepares correspondence and reports for the Commissioner’s, or the
representative’s signatures.
Supervises necessary research prior to the preparation of budget requests
for rents, alterations, computer equipment, and related matters.
Prepares clear, sound, accurate, and informative reports which define the
problems, establish the facts, draw valid conclusions, and make suitable
recommendations.
Supervises the maintenance of essential files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office,
or related units.
REQUIREMENTS
EXPERIENCE
Four (4) years of experience in property maintenance, including scheduling,
coordinating, and expediting alteration, renovation, and repair work, and
vendor management, one (1) year of which shall have been in a supervisory
capacity.
LICENSE
Appointee will be required to possess a driver's license valid in New Jersey
only if the operation of a vehicle, rather than employee mobility, is necessary
to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES
Knowledge of methods and procedures used in the inspection of physical
plants, including determining the adequacy of heating, lighting, ventilation,
air conditioning, and sanitary facilities.
Knowledge of the interpretation of blueprints, drawings and specifications,
and the evaluation of technical data.
Knowledge of legal terminology used in the interpretation of lease contracts,
bonding, insurance, and related matters.
Knowledge of the interpretation of the National Safety Code, local city
fire codes, and the Senate Bills promulgating barrier free facilities for the
handicapped.
Knowledge of supervisory techniques and practices.
Ability to supervise preparation of reports for Director, Assistant Director,
and Bureau Chief.
Ability to meet and confer with state officials to determine agency
communications requirements.
Ability to help develop procedures, techniques, and instructional material
for the proper use of building facilities and systems.
Ability to supervise research prior to the preparation of budget requests
for rents, alternations, heavy equipment, and related items.
Ability to resolve construction problems with contractors in the field and
involving emergencies that may arise in the Central Office buildings and/or
field offices throughout the state such as heating and air conditioning
breakdown, roof damage, flooding, burglaries, electrical problems, and
parking.
Ability to organize assigned work and develop appropriate work methods.
Ability to prepare clear, sound, accurate, and informative reports which
define the problems, establish the facts, draw valid conclusions, and
make suitable recommendations.
Ability to supervise the maintenance of essential records and files.
Ability to learn to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English
sufficiently to perform the duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as
they can perform essential functions of the job with or without reasonable
accommodation. If the accommodation cannot be made because it would
cause the employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 40203 | | S | C | 35 | 20 | N/A | S19 | - | | 40208 | | S | C | 40 | 20 | N/A | S21 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
2/6/2016 |
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