Job Specification
SUPERVISOR 1, STATE BUREAU OF IDENTIFICATION
DEFINITION:
Under the supervision of a Supervisor 2, State Bureau of Identification, unit head,
or other higher level supervisor in the State Bureau of Identification, Division of
State Police, Department of Law and Public Safety, supervises a functional unit
responsible for the data entry, correction, retrieval and/or modification of documents
and information related to criminal histories, fingerprint cards, and other records
used by federal, state and local law enforcement agencies; implements and monitors
security measures mandated by federal regulations; supervises staff and work
activities; prepares and signs official performance evaluations for subordinate staff;
does related work as required.
NOTE: The examples of work for this title are for illustrative purposes only.
A particular position using this title may not perform all duties listed in this job
specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Directly supervises unit staff and activities.
Assists in organizing the clerical function of all documents received in the unit,
for correct information prior to coding and computer input.
Responsible for informing federal agencies and New Jersey contributors of any
problems being experienced regarding the identification of individuals with respect
to descriptive data or fingerprint impressions, and takes necessary action to
implement the correction of the error condition.
Develops effective work procedures for the unit.
Supervises and maintains the operational efficiency of the unit in order to provide
an effective workflow between the unit and other units in the State Bureau of
Identification.
Keeps superiors informed of any operational or security problems experienced
by unit personnel.
Implements security measures in the unit with established legislative, judicial,
and department guidelines specified in State and federal law.
Trains or supervises the training of new employees in unit procedures and functions.
Coordinates and may provide instruction in advanced identification courses
conducted by the Division of State Police for county and municipal police and
other authorized personnel.
Creates and maintains unit records, reports and files.
Requisitions, records, stores and supervises the proper use of equipment
and supplies.
Prepares reports containing findings, conclusions and recommendations.
Supervises the verification of information.
Supervises the troubleshooting activities of system malfunctions.
Provides directions concerning the security, purging and/or destruction of
source documents and other confidential records.
Maintains liaison with other units regarding operations within the Bureau.
Supervises the operations and/or functional programs and has responsibility
for effectively recommending the hiring, firing, promoting, demoting and/or
discipline of employees.
Supervises the maintenance and security of confidential and essential records
and files maintained by the unit.
Assigns work to technical and clerical personnel involved in collection,
verification, collation, and dissemination of information pertaining to criminal
documents and criminal history records.
May testify in court.
Responsible for the resolution of questions posed by State, county and local
agencies regarding New Jersey Statutes.
Prepares correspondence in the course of official duties.
Will be required to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office or related units.
REQUIREMENTS:
EDUCATION:
If assigned to the Biometric Identification Unit, appointees will be required to
have successfully completed a course of training in the Henry System with
extensions interfaced with an Automated Fingerprint Information System
(AFIS) workstation operations in Fingerprint Classification
and Identification practices.
If assigned to the Biometric Identification Unit, appointees will be required to
have successfully completed the courses and training requirements necessary
to instruct others on the usage of the Fully Integrated Fingerprint Identification
System (FIFIS) Live Scan workstation operations for fingerprint classification.
EXPERIENCE:
Four years (4) years of experience in the classification, processing, filing,
modification, correction and/or research of records, criminal histories, and
other documents used by state, local and federal law enforcement agencies.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey
only if the operation of a vehicle, rather than employee mobility, is necessary
to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of modern office methods, procedures, and equipment.
Knowledge of filing equipment, procedures, and techniques, and their
adaptation to the work of the unit.
Knowledge of procedures used in filing, updating, searching, recording,
and related functions pertaining to computerized database options of
information system(s).
Knowledge of programs and functions of the records and identification
section after a period of training.
Knowledge of employee performance evaluation procedures.
Knowledge of established procedures for purging documents and information
from the Division of State Police, State Bureau of Identifications after a period
of training.
Knowledge of all functions and methods of criminal justice reporting procedures
including police departments, courts and corrections, and able to interpret
information contained items such as fingerprint cards and court disposition
documents.
Knowledge of data reduction in order to oversee modification and correction
of complex criminal histories and court disposition reporting documents.
Knowledge of the techniques used to determine the classification of fingerprints,
particularly those elements in which the pattern makes the determinations difficult.
Knowledge of the security and scope of records and files to be retained in the
Division of State Police Master Files and the network database depositories.
Ability to supervise a group of clerical employees in the accurate compilation
and maintenance of statistical reports.
Ability to interpret and apply knowledge of rules and regulations, standards,
policies, and procedures of the State Bureau of Identification, Division of
State Police, pertaining to fingerprints and records and their application to
specific cases.
Ability to recognize and correct security violations as outlined in Federal
Regulations Governing Judicial Administration and state rules and regulations.
Ability to plan and adapt clerical procedures to meet the specific requirements
of the various units in the State Bureau of Identification.
Ability to assign, train, and supervise the work performance of unit clerical
employees.
Ability to supervise assigned staff and plan, organize, and implement projects
within the unit.
Ability to assist in supervising the processing of fingerprint submissions, copying
abstracts of fingerprint records, checking Criminal History Response Summaries
made to requests for information, recording of the disposition of current cases,
and the filing of Federal Bureau of Investigation replies, including Criminal History
Record Requests.
Ability to prepare and supervise the preparation of reports and other
communications and correspondence.
Ability to supervise the establishment and maintenance of essential records,
reports, and files.
Ability to analyze large scale specialized file problems and help develop
appropriate work methods for the unit to meet specific requirements.
Ability to assign, instruct, train, and supervise the workload of unit employees
engaged in preparing, filing, searching, and retrieving computerized/manual
records.
Ability to provide criminal history data and records to authorized agencies
as provided by established legislative, judicial and state authorized guidelines.
Ability to see that agency procedures and regulations pertaining to the release
of record information are observed.
Ability to prepare correspondence in the course of official duties.
Ability to acquire specific and detailed knowledge of rules and regulations,
standards, policies, and procedures of the agency pertaining to records and
their application to specific cases so as to be able to recognize and correct
security violations as outlined in federal regulations governing judicial
administration and state rules and regulations.
Ability to prepare clear, technically sound, accurate, and informative reports.
Ability to keep accurate and complete records of documents received, input,
and pending.
Ability to assist in the training of new staff members in all phases of data entry,
modification, correction, and review of system output.
Ability to analyze large scale specialized files problems, organize assigned
supervisory and technical work, and help develop appropriate work methods
for the unit.
Ability to assign, instruct, train, and supervise the work of unit employees engaged
in preparing, indexing, filing, searching, and retrieving extensive criminal records.
Ability to follow division procedures and regulations.
Ability to prepare clear, technically sound, accurate, and informative reports.
Ability to supervise the establishment, security and maintenance of essential
and confidential records and files.
Ability to testify in courts of law as a State witness.
Ability to learn, utilize and instruct others to utilize various types of electronic
and/or manual recording and computer information systems and software
applications used by the agency, office or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently
to perform the duties of this position. American Sign Language or Braille may
also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they
can perform essential functions of the job with or without reasonable
accommodation. If the accommodation cannot be made because it
would cause the employer undue hardship, such persons may not be
eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 45014 | | S | C | 35 | 19 | 03 | R18 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
8/22/2015 |
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