BUILDING MANAGEMENT SERVICES SPECIALIST 2 DEFINITION:
Under the limited supervision of a Building Management Services Specialist 3 or other supervisory officer in a state department, institution, or agency, independently completes analytical or professional work of average difficulty required to provide or support the provision of building management, maintenance, security, service and/or renovation programs; may take the lead over lower level staff; does related work as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK
Completes or assists in the completion of complex programmatic audits to determine and ensure state agency and/or internal bureau compliance with prevailing building allocation, use, maintenance, security, and operation policies, rules, and regulations.
Writes detailed reports containing findings, statistics, and policy or procedural recommendations for improving the operation, renovation, security, or development of new building structures.
Analyzes internal bureau operations by using research methods, operations analysis, and planning techniques; drafts procedures for the delivery of building management services and special building service programs.
Collects, compiles, and reports accurate quantitative data on building age and condition, energy consumption, maintenance, repair costs, building allocation, security requirements, and/or operating maintenance parts and supplies procurement volumes.
Establishes or assists in establishing basic data input/output controls for both contracted and non-contracted building repair/maintenance programs and/or waste management and recycling programs and monitors computerized building allocation, use repair, security, and maintenance, and/or fiscal information to ensure the availability of timely, accurate, management information reports on all program activities.
Implements or assists in the implementation of building management, maintenance, operation, procurement, security, and/or other administrative policies, procedures, and/or program innovations by publicizing information, by observing and monitoring state agency and contract vendor performance, and by reporting deviations or critical delays to the section supervisor.
Participates in the evaluation of contract vendor repair, security, and maintenance activities by inspection of the areas of responsibility including property both interior and exterior for fire, health and safety violations or concerns.
Ensures the effective maintenance and security of property including building infrastructure and exterior grounds, and efficient administration of special facility service programs, including statewide waste management and recycling programs, through establishment of quantitative and qualitative controls.
May be responsible for contract vendors performing repair/maintenance, waste management and recycling and/or building operation services for all department facilities.
May coordinate the implementation of the contracted statewide waste management and recycling program for State owned and leased buildings.
Provides input to Unit staff for office space renovations and reconfigurations requiring the Computer Aided Design and Drafting (CADD) system.
May take the lead over lower level staff and provide guidance.
Provides assistance and responds to queries regarding building management requests, procurement process, mail function and other related building management services.
Establishes and maintains building service procedures and qualitative controls.
Acts as liaison between the State, user agencies and the waste management and recycling program contract vendor.
Gathers information for the annual budget request by preparing data on recommended building replacements, current or proposed building management, building service programs and activities, security requirements, and waste management and recycling programs.
May assess and develop solutions to needs by identifying and recommending appropriate electronic and/or computerized security systems, which may include devices such as card readers, motion detectors, cameras, recording equipment, monitors and the like; assist in the programming, installation, maintenance and operation of such equipment, which may include making adaptations to them and/or related software necessary to meet the particular requirements of individual buildings, facilities or circumstances.
May be responsible for administration of Direct Purchase Authority (DPA) contracts for the acquisition of various buildings and grounds maintenance equipment, materials and services.
Writes letters and/or memoranda explaining bureau building management, maintenance, operation, recycling program and/or procurement policies, procedures, or services to other state officials or members of the general public.
Maintains records and files.
Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience in the coordination and/or implementation of building management programs including building/property operations analysis, program development, organizational and/or fiscal planning, and/or cost efficiency programs and/or special building service programs, security, or a related field.
OR
Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a master's degree in Business Administration, Public Administration, or closely related area; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES
Knowledge of the principles of building management.
Knowledge of the methods used to gather and analyze data.
Knowledge of the factors to consider in allocation, use, operation, maintenance, repair, security, or procurement of building and/or other related services.
Knowledge of fiscal planning factors for a building management program.
Knowledge of the factors to consider in needs assessment.
Knowledge of purchasing procedures related to the procurement of building maintenance and operating parts, supplies, equipment and related services.
Knowledge of waste management and recycling program goals and objectives.
Knowledge of the Computer Aided Design and Drafting (CADD) system as it relates to office space renovations and reconfigurations.
Knowledge of American Disabilities Act (ADA) compliance as it pertains to the accessibility of the department's facilities.
Ability to prepare reports containing findings, conclusions and recommendations.
Ability to interpret laws, rules and regulations and apply them to specific situations.
Ability to collect and analyze data.
Ability to recommend necessary changes to sustain acceptable building service delivery levels.
Ability to analyze recycling collection and disposal problems and develop effective methods for their resolution.
Ability to evaluate and revise waste management and recycling contract requirements to maintain program efficiency and effectiveness.
Ability to monitor quality of services delivered by the waste management and recycling program contractor.
Ability to write procedures for the effective provision of building management, maintenance, repair and operation, security, and special service programs.
Ability to plan and implement building management and special building service programs for the operation, maintenance, security, and renovation of buildings.
Ability to develop and implement programs to provide for building management needs.
Ability to maintain records and files.
Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
