PROPERTY MANAGEMENT SERVICES SPECIALIST 1  
  DEFINITION:
 Under direction and supervision of a higher level Property Management  Services Specialist or other supervisory official in the Department of  the Treasury, assists and/or performs routine work required to provide  or support real property acquisition, lease and disposal, and  inventory and/or planning, assessment, construction/renovation,  allocation, use and building maintenance/services, building  operations, and/or contract administration for building programs or  renovations; does other related duties as required.
 NOTE: The examples of work for this title are for illustrative  purposes only. A particular position using this title may not perform  all duties listed in this job specification. Conversely, all duties  performed on the job may not be listed.
 EXAMPLES OF WORK:
 Investigates and clarifies problem areas of routine difficulty with  respect to determination of state real property ownership, title  searches, department jurisdiction, and property boundaries.
 Aids the supervisor in gathering, interpreting, and correlating  miscellaneous state and local real property and/or design/construction  project data and prepares factual reports of findings.
 Performs analytical studies and assignments of routine difficulty in  connection with management of real property.
 Performs the routine work involved in the administration of  construction and/or professional service contracts associated   with building programs for new facilities or the renovation of   existing facilities.
 Aids in conducting an inventory to obtain information on various  parcels of state real property or properties suitable for rent  physical feature, zoning, street address, block/lot information,   for input into a computerized system.
 Coordinates the in-out flow of basic computer information on the state  owned property inventory and construction project control system.
 Provides basic information to other state agencies, local government,  and the general public on matters relating to state owned or leased  real property, properties available for rent and construction  contracts.
 May take the lead and assist in preparation of charts, tables, and  program display material that require use of drafting equipment and/or  bureau records of state owned or leased real property, capital  construction/renovation and space planning requests (SPR's).
 Evaluates department space needs using computer information,   published data, market research, historical leased space data,   agency growth projections, state budget growth projections, and   proposed federal and state legislation.
 Inspects and evaluates existing and proposed facilities to determine  compliance with state standards to include architectural and  engineering, specifications, codes, and/or suitability for acquisition  by the state.
 Analyzes specific agency space needs in terms of space requirements,  cost, program location criteria, and terms of occupancy by evaluating  forms, related data, and input from agency administrators.
 May monitor an inventory of suitable properties available for rent.
 Aids in the evaluation of formal landlord lease and lease renewal  proposals in terms of agency requirements and market price factors.
 May administer total management or task specific contracts.
 May acquire and install furniture, fixtures, and equipment.
 May prepare layout, plans, and specifications which may include  drafting and management of construction or renovation projects.
 May acquire and manage consulting contracts.
 May prepare proposed lease packages documenting the   procurement process and recommending approval of the   terms and conditions.
 Collects, compiles, and reports quantitative data on building age and  condition, energy consumption, maintenance and repair costs, and  building allocation and/or operating maintenance parts and supplies  procurement volume to assist supervisor in daily decision making as  input to the annual budget.
 Prepares accurate, routine reports and correspondence.
 Maintains records and files.
 Will be required to learn to utilize various types of electronic  and/or manual recording and information systems used by   the agency, office, or related units.
  REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of technical support experience in work involving real estate acquisition, financing, appraising, negotiation, property management, building operation, contract/grant administration, construction management services or a related field.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE:
Appointee will be required to possess a drivers license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
 Knowledge of investigative and auditing techniques, research  methodology, and operations analysis.
 Knowledge of the applications of a management information system.
 Knowledge of building and systems construction standards.
 Knowledge of inventory control methods.
 Ability to interpret and apply laws, regulations, policies, and  procedures relating to the acquisition, use, and maintenance   of leased and owned property programs.
 Ability to interpret legal agreements and descriptions of property.
 Ability to interpret real estate contracts, agreements, and building  specifications.
 Ability to compare findings of research and investigation on leased  space procurement, construction/renovation, compliance, use,  maintenance, and repair as related to established standards.
 Ability to organize assigned field, office, and other real property  work and develop effective work methods.
 Ability to understand and apply sound business practices to the   space procurement and compliance process.
 Ability to research and apply legal and administrative requirements   of contractual agreements.
 Ability to evaluate of the impact of state operations and programs   on space requirements.
 Ability to correlate basic deed information with tax maps.
 Ability to create and maintain a harmonious relationship with  associates, supervisors, landlords, user agencies, and other  individuals.
 Ability to prepare routine reports and correspondence.
 Ability to maintain records and files.
 Ability to utilize various types of electronic and/or manual recording  and information systems used by the agency, office, or related units.
 Ability to read, write, speak, understand, and communicate in English  sufficiently to perform the duties of this position. American Sign  Language or Braille may also be considered as acceptable forms   of communication.
 Persons with mental or physical disabilities are eligible as long  as they can perform essential functions of the job with or without  reasonable accommodation.  If the accommodation cannot be   made because it would cause the employer undue hardship,   such persons may not be eligible.
 CODES: 18/P18 - 52602           MCK            03/20/04