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Job Specification



Under close supervision, uses an alphanumeric keyboard, image scanner, 
or other data entry input device to enter, edit and/or update data from a 
standard source document into a prescribed computer system for storage, 
processing or data management purposes; compares entered data to 
source document to ensure the accuracy of input and reenters or edits 
inaccurate data where necessary; does other related duties as required.   


The primary function of this title is data entry, and those tasks directly
related to data entry.  Incumbents spend a majority of their work time 
entering, editing, updating and verifying data utilizing prescribed data 
entry equipment and software.  

This is the entry level of the series.  

Incumbents at this level perform very basic and repetitive data entry and 
verification work within a structured work setting.  Detailed instructions 
are received at the beginning of work assignments; work is reviewed in 
process and upon completion for accuracy and efficiency of operation. 
The exercise of independent judgment is limited due to the nature of work.     


Compiles, sorts, and verifies the completeness and accuracy of data 
prior to key entry or scanning.

Operates keyboard, scanning, or other input devices or equipment to 
transcribe data from standard source documents onto data storage or 
data processing equipment and/or through direct online hookup with a 

Inputs lists of items, numbers, addresses or other data. 

Follows screen commands or instructions when entering, updating or 
retrieving specific data.

Verifies the accuracy and completeness of data input by visually checking 
the screen and correcting noticeable errors, by rekeying the data and 
correcting entries that do not match or by utilizing data verification software.

Reviews and preps hard copy documents for processing through digital 
image scanners.

May operate digital scanning equipment; key enters data that is not 
recognized by scanner.

Utilizes document and image controls and key verifications to capture 
data or correct scanned images.

Verifies the accuracy of image scans and documents.

Maintains operating production and error rates established for each task 
and type of document imaged.

Detects hardware malfunctions and notifies supervisor of the issue.

Loads office equipment with required input or output media.

May search and extract data from computerized records.

Prepares basic trouble reports. 

Logs work received and completed.

Performs a variety of clerical duties related to data entry such as record 
searching, coding, verification, filing, and logging of assignments received 
and completed to complete work flow documentation.

Will be required to learn to utilize various types of electronic and/or manual 
recording and computerized information system used by the agency, office 
or related units.


SPECIAL NOTE:  Appointees may be required to demonstrate 
proficiency in keyboarding, typing and/or document scanning.       


Appointees will be required to possess a driver's license valid in 
New Jersey only if the operation of vehicle, rather than employee 
mobility, is necessary to perform the essential duties of the position.

Knowledge of techniques used to operate standard data entry input 
equipment, such as an alphanumeric keyboard. 

Knowledge and understanding of a variety of command codes.

Ability to transcribe data into an electronic data processing medium.

Ability to detect and report hardware and source input problems.

Ability to utilize keyboard-controlled image scanning equipment to
transcribe, monitor and verify data for conversion of hard copy 
documents to optical disk records.

Ability to prepare documents for scanning into computer.

Ability to index documents involving entering data into specified fields.

Ability to scan and reconcile data output to control totals.

Ability to maintain an expected workflow while sustaining a high level 
of accuracy. 

Ability to maintain records for control of time expended and tasks 

Ability to learn quickly from oral and written explanation and from 

Ability to perform basic clerical work such as filing and tallying counts.

Ability to learn to utilize various types of electronic and/or manual 
recording and information systems used by the agency, office or 
related units.
Ability to read, write, speak, understand, or communicate in English 
sufficiently to perform the duties of this position.  American Sign Language 
or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as 
they can perform essential functions of the job with or without reasonable 
accommodation.  If the accommodation cannot be made because it would 
cause the employer undue hardship, such persons may not be eligible.

This job specification is applicable to the following title code:
Local or
Class of

This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.