DATA ENTRY OPERATOR 1
DEFINITION:
Under the close supervision of Data Entry Operator 4 or other supervisory official in a state department, institution, or agency or local government agency performing data entry; uses an alphanumeric keyboard, image scanner, or other data entry input device to enter, edit, and/or update data from a standard source document into a prescribed computer system for storage, processing, or data management purposes; compares entered data to source document to ensure accuracy of input and reenters or edits inaccurate data where necessary; does other related duties as required.
DISTINGUISHING CLASSIFICATION FACTORS
The primary function of this title is data entry and tasks directly related to data entry. Incumbents spend a majority of time entering, editing, updating, and verifying data utilizing prescribed data entry equipment and software.
This is the entry level of the series.
Incumbents at this level perform very basic and repetitive data entry and verification work within a structured work setting. Detailed instructions are received at the beginning of work assignments; work is reviewed in progress and upon completion for accuracy and efficiency of operation. The exercise of independent judgment is limited due to the nature of work.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Compiles, sorts, and verifies completeness and accuracy of data prior to key entry or scanning.
Operates keyboard, scanning, or other input devices or equipment to transcribe data from standard source documents onto data storage or data processing equipment and/or through direct online hookup to a computer.
Inputs lists of items, numbers, addresses, or other data.
Follows screen commands or instructions when entering, updating, or retrieving specific data.
Verifies accuracy and completeness of data input by visually checking the screen and correcting noticeable errors, rekeying data and correcting unmatched entries, or utilizing data verification software.
Reviews and preps hard copy documents for digital image scanner processing.
May operate digital scanning equipment and key data not recognized by scanner.
Utilizes document and image controls and key verifications to capture data or correct scanned images.
Verifies accuracy of image scans and documents. Logs and maintains operating production and error rates for each task and type of document imaged.
Detects hardware malfunctions and notifies supervisor.
Loads office equipment with required input or output media.
May search and extract data from computerized records.
Prepares basic trouble reports.
Performs a variety of data entry related clerical duties such as record searching, coding, verification, filing, and logging received and completed assignments for work flow documentation purposes.
Will be required to learn how to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
REQUIREMENTS:
SPECIAL NOTE: Appointees may be required to demonstrate proficiency in keyboarding, typing and/or document scanning.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of techniques used to operate standard data entry input equipment such as an alphanumeric keyboard.
Knowledge of scanning methods used to operate digital imaging equipment.
Knowledge of a variety of command codes.
Ability to transcribe data into an electronic data processing medium.
Ability to detect and report hardware and source input problems.
Ability to utilize keyboard-controlled image scanning equipment to transcribe, monitor, and verify data for conversion of hard copy documents to optical disk records.
Ability to apply various data entry formats and routines.
Ability to prepare documents for scanning into computer.
Ability to index documents by entering data into specified fields.
Ability to scan and reconcile data output to control totals.
Ability to maintain expected workflow while sustaining a high level of accuracy.
Ability to maintain records for control of time expended and tasks completed.
Ability to learn quickly from verbal and written instruction and demonstration.
Ability to perform basic clerical work such as filing and tallying counts.
Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code:
