Job Specification
PLANNING ASSOCIATE 3, SCHOOL/EDUCATION PROGRAMS
DEFINITION
Under direction, in the Department of Education, supervises the analysis,
establishment, and administration of operating and grants-in-aid budgets
for state, federal, and other funding sources; analyzes management practices
and financial controls in order to assess their adequacy to implement
education plans and increase program efficiency and cost savings;
supervises the development of education programming by conducting
analyses and evaluation of educational programs, surveys, needs
assessments, and program fiscal data related to state and federal formula
aid and discretionary grant applications and allocations; and/or supervises
the design and management of research studies related to school funding
areas; and/or supervises the monitoring of all financial areas for school
districts; performs mandated regulatory functions; works with a high level
of independence; supervises staff and work activities; prepares and signs
official performance evaluations for subordinate staff; does related work as
required.
NOTE: The examples of work for this title are for illustrative purposes only.
A particular position using this title may not perform all duties listed in this
job specification. Conversely, all duties performed on the job may not be
listed.
EXAMPLES OF WORK
Plan, organize, and assign the work of the organizational unit and evaluate
employee performance and conduct, enabling the effective recommendation
of the hiring, firing, promoting, and disciplining of subordinates.
Supervise the design and implementation of evaluation instruments to analyze
effectiveness of education services in local school districts and intermediate
and regional units.
Supervises the analysis of the management systems and financial controls
in order to assess their adequacy to implement education plans and to
increase program efficiency and cost effectiveness.
Supervise the monitoring, review, analysis, and approval of lease purchase
and bond fund transactions for school districts.
Supervise the review or review applications for extension of credit and
recommend approval or disapproval.
Supervise the review or review to ensure that lease purchase and bonding
transactions of school districts meet generally accepted accounting standards.
Supervise the review or recommend bond forms and requirements from
various entities for lease/purchase of school facilities.
Supervise the review or review and recommend approval or disapproval
of terms of lease/purchase agreements and extension of credit applications.
Supervise the conductor conduct hearings on school lease/purchase
agreements and refinancing or defeasance applications.
Develop and maintain operating budget and financial controls for the
school districts, programs and/or the department.
Develop cost estimates for proposed programs for the school districts,
programs and/or the department.
Supervise the monitoring or monitor the acquisition and disbursal of
education grants.
Determine impact on educational programming from changes in funding,
personnel, programs, or services.
Supervise the establishing and the maintenance of effective work
communications with county offices and regional units to ensure
education programs are being met.
Supervise the auditing of program records and finances.
Establish and administer operating and grants-in-aid budgets and
expenditures for state, federal, and other non-state funding sources.
Supervise the review and/or conduct financial and compliance review
of accounts, financial transactions, and program outcomes.
Supervise the analysis of or analyze relevant state and federal laws and
regulations and develop policy and program recommendations for their
enforcement.
Establish and maintain liaison with education and public interest groups,
to inform them of departmental activities and identify needs.
Supervise and/or research and analyze census, demographic, labor
market, and technological data and establish education programs and
plans to meet changing needs.
Ensure that technical assistance is provided to local programs and
coordinate the development of education programs for funded
agencies as needed.
Supervise the development of specialized programs for targeted
populations.
Design and manage research studies of various school funding sources
and related economic areas, such as cost analysis, school finance theory,
fiscal resource measurement, school reform, and funding formulas.
Review, establish and determine priorities for education programs,
services, and funding.
Supervise the ongoing maintenance of local district education goals
and progress toward meeting these goals and recommend improvement
in meeting goals.
Monitor the ongoing statewide implementation and evaluation of
instructional programs and ensure adherence to federal law and
regulations.
Supervise the preparation of budgets and negotiation of terms and
conditions of third party grants and contracts with local education
agencies and other providers.
Supervise the development of funding criteria and competitive grant
application procedures for awarding contracts to eligible agencies.
Will be required to learn to utilize various types of electronic and/or
manual recording and computerized information systems used by
the agency, office, or related units.
REQUIREMENTS
EDUCATION
Graduation from an accredited college or university with a Master's
degree in Public Administration, Educational Administration, Business
Administration, Accounting, or a related field.
NOTE: Possession of a valid Certificate as a Certified Public Accountant
issued by the New Jersey State Board of Certified Public Accountants
may be substituted for the Master's degree.
EXPERIENCE
Five (5) years of professional experience in school business
management/accounting or public or private sector budgeting,
accounting, or auditing.
LICENSE
Appointee will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES
Knowledge of the organization and structure of the New Jersey Education
system.
Knowledge of public education policy at the local, state, and federal levels.
Knowledge of state and federal laws, regulations, policies and procedures
governing public sector budgeting, purchasing, accounting and/or auditing.
Knowledge of principles and practices for improving specialized education
programming at the local level.
Knowledge of State and Federal statutes and administrative codes as
they apply to education.
Knowledge of state and federal program aid requirements.
Knowledge of legislation and guidelines related to funded programs.
Knowledge of the operational processes and practices of state agencies,
including the fiscal system.
Knowledge of budgeting methods and principles.
Knowledge of cost-benefit analysis.
Knowledge of law and regulation regarding lease purchase agreements
for school districts.
Knowledge of bonding and financing of capital projects.
Knowledge of principles and techniques of program monitoring and auditing.
Knowledge of Generally Accepted Accounting Principles and Procedures
(GAAP).
Knowledge of principles and practices of employee supervision.
Knowledge of principles and practices for providing education programming
at the local level.
Knowledge of state school aid financing.
Knowledge of school funding formulas.
Ability to supervise assigned staff and plan, organize, and implement
projects within the unit.
Ability to manage complex budgets and financial records.
Ability to apply guidelines and procedures to grant and aid allocation.
Ability to establish and maintain working and informational networks
with education and public interest groups.
Ability to exercise leadership in program planning development with
department staff, county offices, regional units and local school district
staff.
Ability to coordinate plans and resources, and identify areas of potential
problems or additional needs.
Ability to analyze data and prepare accurate reports of findings, conclusions,
and recommendations.
Ability to prepare accurate documentation of budgetary needs.
Ability to interpret federal rules and regulations and develop a responsive
plan for meeting special needs.
Ability to prepare extensive official correspondence.
Ability to coordinate program maintenance, fiscal reporting, other
essential files.
Ability to develop school funding formulas.
Ability to conduct analytic research studies.
Ability to develop technical assistance materials.
Ability to plan and conduct regional and statewide in-service training
programs.
Ability to synthesize needs assessment information into responsive
program plans.
Ability to analyze state and federal labor projections and identify
appropriate educational programs to meet these needs.
Ability to analyze trends and project future educational needs based
on these trends.
Ability to maintain essential records, reports and files.
Ability to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
related units.
Ability to read, write, speak, understand, or communicate in English
sufficiently to perform the duties of this position. American Sign
Language or Braille may also be considered as acceptable forms
of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 72632 | | S | N | NL | 30 | N/A | R30 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
4/01/2017 |
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