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Job Specification



Under general supervision of a Supervising Librarian or other 
supervisor in a library in a state department, institution or agency 
or in the Materials and Textbook Center of the Commission for
the Blind and Visually Impaired, Department of Human Services, 
does sub-professional library work directly related to the acquisition, 
organization, maintenance and distribution of library materials.  
Supervises staff and work activities.  Prepares and signs official 
performance evaluations for subordinate staff; does related work 
as required.

NOTE:  The examples of work for this title are for illustrative purposes 
only.  A particular position using this title may not perform all duties 
listed in this job specification.  Conversely, all duties performed on 
the job may not be listed.


When the Library work program has been established, organizes 
assigned non-professional and supervisory work and develops 
appropriate work methods.

Supervises the work operations and/or functional programs and 
has responsibility for employee evaluations and for effectively 
recommending the hiring, firing, promoting, demoting and/or 
disciplining of employees.

Assists in the planning, supervision and execution of library procedures 
including: charging and discharging books and other library material; 
acquisitioning, shelving and filing library materials; preparing and 
duplicating catalogue cards; maintaining catalogues, serials, records 
of newspapers and statistical and other records of library transactions;
binding, reinforcing and mending library materials;

Maintaining appropriate records of accessories, loans, losses,
shipments and collections of various types; and sending out overdue 
notices and other routine forms.

Assigns and instructs individuals and groups and supervises the 
performance of their work.

Assists in the planning, supervision and executing in-service training 
programs for non-professional and library clerical employees.

Completes requests for information and materials as directed, 
searches card catalogues, indexes and bibliographies.

Provides assistance to library users in the use of card catalogues, 
files and indexes.

Fills and records orders for films, slides, tapes, cassettes and maintains 
the slides and tapes in good condition.

When an order is received, obtains requested films, slides, tapes and 
cassettes from film vault and properly packs and ships them.

Orders films, slides, tapes and cassettes.

Maintains records of the sources from which films, slides, tapes and 
cassettes are obtained and of their shipment and return.

As directed, has charge of the varied clerical library services including; 
service at the loan desk, the shelving of books, pamphlets and other 
library materials; the charging and discharging of books and library 
cards; the provision of library information to users of the library collection; 
and the assembly of books and other materials for requests.

As requested, prepares statistical and other reports.
In the Materials and Textbook Center of the Commission for the Blind 
and Visually Impaired, Department of Human Services:

Assigns and instructs Library Assistants, Senior Library Assistants 
and other employees assigned to the center and supervises the 
performance of their work.

Supervises and assists with the shelving and pulling of Braille 
texts and other books; special books for children with defective 
vision; Talking Book Machines; tape recorders; tapes; and other 
specialized educational and other materials used by the blind.

Oversees the collection of specialized materials and equipment 
requested by Commission staff.

In the Library for the Blind and Handicapped, Department of Education:

Assigns and instructs Industrial Assistants and Senior Industrial 
Assistants (Library for the Blind) and other employees engaged 
in the work of packing, shipping, unpacking, shelving and inspecting 
books, tapes, tape recorders and other library materials.

Supervises the loan and reception desk services, the shelving of books, 
tapes, recorders, Braille books, and the record-keeping necessary to 
the conduct of the Library program.

Sees that requests for special library materials are promptly and 
accurately filed and recorded and that these are returned on time.

Will be required to learn to utilize various types of electronic and/or 
manual recording and information systems used by the agency, 
office or related units.



Two (2) years of experience in library work, one year of which shall have 
included the performance of a specialized phase of library procedures.  

NOTE:  For positions in the Library for the Blind and Handicapped and 
the Materials and Textbook Center, Appointees must possess one (1) 
year out of the above stated experience shall have been in an agency 
serving the blind and/or the handicapped.  The agency will use selective 
certification procedures should a vacancy arise in the Library for the 
Blind and/or handicapped.

NOTE:  Applicants who do not possess the required experience, may 
substitute one (1) year of the required experience with 30 semester 
hour credits in a Librarian Technician course at an accredited college. 


Appointee will be required to possess a driver's license valid in 
New Jersey only if the operation of a vehicle, rather than employee 
mobility, is necessary to perform the essential duties of the position.


Knowledge of modern office methods, practices, and routines and 
of the internal organization and established policies, procedures 
and regulations of the library concerned.

Knowledge of the problems encountered in library clerical work 
of the unit.

Knowledge of the books, periodicals, specialized equipment and 
other library materials, specialized collections and supplies.

Ability to supervise assigned staff and plan, organize and implement 
projects within the unit.

Knowledge of library classification and filing systems.

Ability to acquire knowledge of the department's requirements and 
collections of files, slides, discs, tapes and equipment.

Ability to organize assigned library clerical and supervisory work 
and develop effective work methods.

Ability to perform detailed and technical library clerical work.

Ability to assign and instruct Library Assistants of various grades 
and other sub professional employees and supervise the performance 
of their work.

Ability to supervise the receipt and filling of film orders, the packing 
and shipping of films, tapes, discs and slides, the inspection and 
repair of damaged films, tapes, slides and discs and the preparation 
of proper records thereof.

Ability to participate in the planning and execution of in-service 
training programs for non-professional and/or library clerical employees.

Ability to work cooperatively with associates, library users and others.

Ability to gather information for and prepare factual reports.

Ability to maintain designated records and files.

Ability to learn to utilize various types of electronic and/or manual 
recording and information systems used by the agency, office or 
related units.

Ability to read, write, speak, understand or communicate in English 
sufficiently to perform the duties of this position.  American Sign 
Language or Braille may also be considered as acceptable forms 
of communication.

Persons with mental or physical disabilities are eligible as long 
as they can perform essential functions of the job with or without 
reasonable accommodation.  If the accommodation cannot be 
made because it would cause the employer undue hardship, such 
persons may not be eligible.

This job specification is applicable to the following title code:
Local or
Class of

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.