Job Specification
PRINCIPAL LIBRARY ASSISTANT
DEFINITION
Under general supervision of a Supervising Librarian or other
supervisor in a library in a state department, institution or agency
or in the Materials and Textbook Center of the Commission for
the Blind and Visually Impaired, Department of Human Services,
does sub-professional library work directly related to the acquisition,
organization, maintenance and distribution of library materials.
Supervises staff and work activities. Prepares and signs official
performance evaluations for subordinate staff; does related work
as required.
NOTE: The examples of work for this title are for illustrative purposes
only. A particular position using this title may not perform all duties
listed in this job specification. Conversely, all duties performed on
the job may not be listed.
EXAMPLES OF WORK:
When the Library work program has been established, organizes
assigned non-professional and supervisory work and develops
appropriate work methods.
Supervises the work operations and/or functional programs and
has responsibility for employee evaluations and for effectively
recommending the hiring, firing, promoting, demoting and/or
disciplining of employees.
Assists in the planning, supervision and execution of library procedures
including: charging and discharging books and other library material;
acquisitioning, shelving and filing library materials; preparing and
duplicating catalogue cards; maintaining catalogues, serials, records
of newspapers and statistical and other records of library transactions;
binding, reinforcing and mending library materials;
Maintaining appropriate records of accessories, loans, losses,
shipments and collections of various types; and sending out overdue
notices and other routine forms.
Assigns and instructs individuals and groups and supervises the
performance of their work.
Assists in the planning, supervision and executing in-service training
programs for non-professional and library clerical employees.
Completes requests for information and materials as directed,
searches card catalogues, indexes and bibliographies.
Provides assistance to library users in the use of card catalogues,
files and indexes.
Fills and records orders for films, slides, tapes, cassettes and maintains
the slides and tapes in good condition.
When an order is received, obtains requested films, slides, tapes and
cassettes from film vault and properly packs and ships them.
Orders films, slides, tapes and cassettes.
Maintains records of the sources from which films, slides, tapes and
cassettes are obtained and of their shipment and return.
As directed, has charge of the varied clerical library services including;
service at the loan desk, the shelving of books, pamphlets and other
library materials; the charging and discharging of books and library
cards; the provision of library information to users of the library collection;
and the assembly of books and other materials for requests.
As requested, prepares statistical and other reports.
In the Materials and Textbook Center of the Commission for the Blind
and Visually Impaired, Department of Human Services:
Assigns and instructs Library Assistants, Senior Library Assistants
and other employees assigned to the center and supervises the
performance of their work.
Supervises and assists with the shelving and pulling of Braille
texts and other books; special books for children with defective
vision; Talking Book Machines; tape recorders; tapes; and other
specialized educational and other materials used by the blind.
Oversees the collection of specialized materials and equipment
requested by Commission staff.
In the Library for the Blind and Handicapped, Department of Education:
Assigns and instructs Industrial Assistants and Senior Industrial
Assistants (Library for the Blind) and other employees engaged
in the work of packing, shipping, unpacking, shelving and inspecting
books, tapes, tape recorders and other library materials.
Supervises the loan and reception desk services, the shelving of books,
tapes, recorders, Braille books, and the record-keeping necessary to
the conduct of the Library program.
Sees that requests for special library materials are promptly and
accurately filed and recorded and that these are returned on time.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office or related units.
REQUIREMENTS:
EXPERIENCE:
Two (2) years of experience in library work, one year of which shall have
included the performance of a specialized phase of library procedures.
NOTE: For positions in the Library for the Blind and Handicapped and
the Materials and Textbook Center, Appointees must possess one (1)
year out of the above stated experience shall have been in an agency
serving the blind and/or the handicapped. The agency will use selective
certification procedures should a vacancy arise in the Library for the
Blind and/or handicapped.
NOTE: Applicants who do not possess the required experience, may
substitute one (1) year of the required experience with 30 semester
hour credits in a Librarian Technician course at an accredited college.
LICENSE:
Appointee will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of modern office methods, practices, and routines and
of the internal organization and established policies, procedures
and regulations of the library concerned.
Knowledge of the problems encountered in library clerical work
of the unit.
Knowledge of the books, periodicals, specialized equipment and
other library materials, specialized collections and supplies.
Ability to supervise assigned staff and plan, organize and implement
projects within the unit.
Knowledge of library classification and filing systems.
Ability to acquire knowledge of the department's requirements and
collections of files, slides, discs, tapes and equipment.
Ability to organize assigned library clerical and supervisory work
and develop effective work methods.
Ability to perform detailed and technical library clerical work.
Ability to assign and instruct Library Assistants of various grades
and other sub professional employees and supervise the performance
of their work.
Ability to supervise the receipt and filling of film orders, the packing
and shipping of films, tapes, discs and slides, the inspection and
repair of damaged films, tapes, slides and discs and the preparation
of proper records thereof.
Ability to participate in the planning and execution of in-service
training programs for non-professional and/or library clerical employees.
Ability to work cooperatively with associates, library users and others.
Ability to gather information for and prepare factual reports.
Ability to maintain designated records and files.
Ability to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office or
related units.
Ability to read, write, speak, understand or communicate in English
sufficiently to perform the duties of this position. American Sign
Language or Braille may also be considered as acceptable forms
of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship, such
persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 74134 | | S | C | 35 | 13 | N/A | R14 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
10/1/2016 |
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